AP Invoice Management: Control
Policy control is built into ExpenseWatch.com, enabling real-time visibility into how money is spent.
Before an invoice is created online, ExpenseWatch.com enables you to configure your specific company spending policies and controls into the system. Then, as invoices are created, you can easily identify and stop out-of-policy spending before it occurs. Here are just a few of the controls ExpenseWatch.com provides to enable you to configured the system to match your company’s specific spending policies.
Business unit configuration
Your company’s organizational structure is represented by business units which can
be configured to a granular level.
- Users, user permissions and roles are components of each business unit
- Administrators have access to hierarchy, activation status, editing, adding and deleting
- Business units can be designed to match your corporate structure regardless of its complexity
Signature Authority Form & user permissions
The Signature Authority Form (SAF) defines the approval workflow for invoice processing, purchase requisitions and expense reports for each business unit. Your SAF is fully configurable based on your corporation’s hierarchy. As a transaction moves through the system, your SAF is automatically applied to create the correct approval chain for that transaction.
After creating your SAF, you can define the exact level of user access throughout ExpenseWatch.com. Permissions can be set for specific users or for groups of users as defined by role. The ExpenseWatch.com interface is configured for each user based upon individual permissions.
- Set transaction permissions, such as spending limits, for invoices, requisitions and expense reports
- Define editing permissions for vendors, categories, products, budgets, T&E categories and more
- Allow access to various ExpenseWatch.com reports
Route and policy control
When an invoice is ready for processing, submitters click Route. ExpenseWatch.com automatically sends an email notification to the appropriate approvers. Spending policies are automatically enforced based upon the policy control, business rules and parameters you set. With ExpenseWatch.com, expense control becomes the rule, not the exception.
