Purchasing: Route for Approval
Approval routing is automated, enabling you to fully control your business purchasing
Control purchasing through your approval workflow
Your approval workflow is easily established within ExpenseWatch.com. As purchase requisitions are routed through the system, email notifications with embedded links to the actual requisition are automatically sent to ensure timely approvals. The system can automatically escalate to the next approver if someone within the signature authority chain is unavailable.
Approvers can be added on the fly, providing flexibility for your dynamic organization. Any approver can change quantity, price and general ledger accounting information throughout the approval process. All changes to a transaction are tracked for auditing purposes. Category approvers can be assigned when items from specific areas are purchased, such as an IT or materials buyer.
Automating purchasing procedures means visibility
ExpenseWatch.com provides multiple options for approving purchase requisitions. Quick Approve enables you to quickly approve requisitions with one click. When you interrogate a requisition you can easily see if purchasing policy is being followed and approve/reject the entire request or reject/approve line-by-line. The audit trail will indicate when Quick Approve is used to maintain compliance integrity. Approvers may "delegate" approvals to others when they will be out of the office and unavailable.
Visibility into spending
By incorporating company budget data into ExpenseWatch.com, managers easily see exactly where they stand against planned spending. In each purchase requisition approval page is a budget vs. actual report that provides real-time visibility and enables managers to control out-of-budget spending before it occurs.
