Purchasing Software: Key Features

Before employees begin to create purchase requisitions, ExpenseWatch.com enables you to configure your specific company spending policies and controls into the system.

• Pre-populate catalogs and networked vendors with negotiated pricing for products/services
• Set approval limits
• Set up unlimited projects
• Category approvers can be set to approve specific spending
• Policy can be combined with budgets to enable intelligent decision making
• Enable support for packing lists and receiving threshold limits
• Match vendor invoices to purchase orders and packing lists, eliminating duplication, over spending and paying for products and services not rendered

Create purchase requisitions quickly and easily.

• Easily create purchase requisitions by shopping in uploaded catalogs or with approved e-commerce vendors
• Shopping carts from e-commerce vendors automatically add items to a purchase requisition
• Lookup in-progress orders to prevent duplicate orders
• Items from different vendors can all be submitted for approval on one requisition
• Attach scanned or faxed quotes
• Allocate all or split purchases across projects/departments
• Monitor policy with visual flags

Route purchase requests for approval through the comprehensive workflow engine.

• Set up as many approvers as you deem necessary
• For companies using budgets, approvers can review budget vs. actual spending for more informed approval decisions
• Add an approver on the fly should something on a requisition require additional “ad hoc“ review.
• Set up alternate approvers if you are out of the office to keep reports speeding through the system
• Generate purchase orders from approved requisitions; orders can be consolidated and sent directly to the vendor

Convert approved requisitions into purchase orders.

• Customize purchase order templates
• Individual purchase requisitions that contain items from different vendors can be turned into multiple vendor-specific purchase orders
• Purchase orders can be consolidated to take advantage of volume discount pricing and shipping
• Purchase orders can be printed, faxed, or emailed depending upon vendor preferences
• Support for packing lists and receiving thresholds available

Eliminate duplication, over spending and paying for products and services not rendered.

• Set receiving thresholds to trigger re-approvals for shipping overages
• Seamlessly match vendor invoices to purchase orders and/or packing lists
• Easily create online invoices and scan/attached invoices to route for approval

Analyze and view purchasing data using our comprehensive reporting engine.

• Prebuilt reports gives you quick access to data to better understand expense report spending
• A Custom Reporting module enables you to build reports and dashboards specific to your company needs

Integrate ExpenseWatch.com with the business applications you use, enabling you to create an end-to-end system to control, reduce and report on all company spending.