Expense Reports: Route for Approval
Approval routing is automated, based upon the parameters you set up.
Automated expense report policy means visibility
Your approval hierarchy is easily established within ExpenseWatch.com. As expense reports are routed through the system, email notifications with embedded links to the actual report are automatically sent to ensure timely approvals. The system can automatically escalate to the next approver if someone within the signature authority chain is unavailable.
Approvers can be added on the fly, providing flexibility for your dynamic organization. Expense amounts and general ledger accounting information can be changed as needed during the approval process. All changes to an expense line item are tracked for auditing purposes.
Expense reporting approval process
ExpenseWatch.com provides multiple options for approving expense reports. Quick Approve enables you to quickly approve expense reports with one click. When you interrogate an expense report you can approve/reject the entire report or reject/approve line-by-line. The audit trail will indicate when Quick Approve is used to maintain compliance integrity.
All receipt images are available for viewing by approvers and submitters as expense reports quickly work through approval processes. Approval escalation rules and reminders for unapproved aging expense reports keep reports moving through the system. Approvers may "delegate" approvals to other approvers when they will be out of the office and unavailable.
Employees can easily check the status of their expense reports online to determine exactly where they stand in the approval process.
Visibility into spending
By incorporating company budget data into ExpenseWatch.com, managers easily see exactly where they stand against planned spending. In each expense report approval page is a budget vs. actual report that provides real-time visibility and enables managers to control out-of-budget spending before it occurs.
