Expense Reports: Create
With a few clicks, company expense reports are ready to route for approvals and reimbursements.
Create travel and entertainment expense reports quickly and easily
With ExpenseWatch.com, you have complete flexibility to easily create expense reports the way you want. You can build your report by entering cash items, selecting booked travel information from your preferred travel management company or charges from your credit card(s) which have been downloaded into your instance of the application, or any combination of the above.
You easily add items to your expense report by dragging and dropping or picking items from the data feed.
Cash receipt entry is straight-forward using the virtual receipt entry fields. To save even more time, similar expense report items can be cloned, so only the receipt amount needs to be updated.
Travel and expense management integration
You book travel using your preferred travel management company. After your trip, you receive email notification of itineraries & credit card charges to process.
When you log into ExpenseWatch.com, you have complete flexibility to build your expense report the way you want. Your travel and expense data is presented in up to three ways—as separate credit card charges and/or travel bookings, and as linked items, where the system automatically associates credit card transactions to booked itineraries. Any of these items can be linked or unlinked and dragged onto an expense report to enter the expense.
Expense receipt reporting
All types of expense documentation can be associated to expense reports either line-by-line or at the top of the report. Physical receipts can be scanned, and then the images, or nearly any type of file, can be attached. A fax cover sheet can be printed and all documentation can be faxed directly into the expense report. Once documentation is associated to an expense report within the ExpenseWatch.com service, those receipts are visible to all managers and accounting for review.
Support for foreign currency expense reimbursements
ExpenseWatch.com supports multiple currencies, automatically calculating reimbursements to any base currency from the date of the receipt entered. Expense reimbursement to employees in their local currency is handled seamlessly via either custom currency conversion rates or standard daily rates fed into the service each day. Category definitions for foreign mileage expenses provide additional flexibly for companies with international operations where users need to expense mileage in multiple currencies, on the same expense reports if desired.
Split expense report items across departments
Quickly and accurately allocate expense line items to the proper business units and general ledger accounts. Auto-balancing calculation splits allocations evenly and saves allocation profiles for use on future expense reports.
Offline capabilities
Employees can create expense reports and update them offline while traveling. Reports are easily synchronized online when they return or from any Web access point.
Pre-approved vouchers
ExpenseWatch.com travel expense vouchers enable employees to pre-approve expenses in advance of upcoming trips. This controls spending before it occurs and decreases expense report fraud. Associated expense reports only have to complete the approval workflow if they exceed your company-defined approval threshold.
