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ExpenseWatch Pricing

It’s easy to manage company spending with ExpenseWatch. Pricing is straightforward and simple.

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Expense Reports Purchasing Payable Invoices

$8-$14 / user per month

$24-$31 / user per month

$24-$31 / user per month

Unlimited transactions Unlimited transactions Unlimited transactions
Flexible subscription term Flexible subscription term Flexible subscription term
No surprises, predictable costs based only on # of users (each deployment requires 1 administrative and 1 payable invoices subscription) No surprises, predictable costs based only on # of users & network vendors (each deployment requires 1 administrative and 1 payable invoices subscription) No surprises, predictable costs based only on # of users (each deployment requires 1 administrative subscription)
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Included with every ExpenseWatch implementation is a comprehensive Customer Satisfaction plan designed to have you implemented as quickly as possible and ensuring your organization gets the most use out of our system.



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Expense Reports Purchasing Payable Invoices
Empower Submitters

to quickly create and submit spend transactions with documentation

  • Ease of expense report building using:
  • Travel booking feeds
  • Credit card feeds (corporate & personal)
  • Auto expense categorization
  • Email line items onto a report
  • Add items using mobile device
  • Drag & Drop Interface
  • Integration with online maps to record mileage
  • Ease of purchase requisition creation using:
  • Internal product catalogue from approved vendors
  • Networked vendors/punch-out
  • Requisition cloning
  • Pre-defined order pads
  • Recurring requisitions
  • Ease of payable invoice creation using:
  • Credit card feeds
  • Purchase orders when applicable.
  • Packing lists when applicable
  • Product catalog(s)
  • Attachments (Bids, Quotes, Other docs)
  • Any number of supporting documentation files can be attached and will accompany transaction through workflow
  • Easily attach vendor invoices
  • Fax & Scan
  • Attachments (Receipts & Other docs)
  • Attach to report header or line item
  • Mobile device
  • OCR/Scan/browse/attach
  • Fax directly onto expense report
  • Unified Requisitions
  • One requisition can include products/services from multiple vendors; multiple POs can be generated from one requisition
  • Match invoices with POs or packing lists
  • Visual Cues:
  • Policy prompts
  • Reimbursement summary
  • Avoid duplicate orders
  • Match payment with invoice
  • Unified Expense Reports – Corporate paid or reimbursable expenses in one report
  • Visual Cues to policy
  • Visual Cues to policy
  • Multiple views of an expense report
  • Category, date and print views
  • Manage requisitions and view status of open requisitions to track ordering/progress
  • Unlimited allocations
  • Departments & Projects
  • Allocate expenses at the line item level to Departments, Projects and G/Ls.
  • Unlimited allocations/project associations
  • Invoice status visibility
  • Approval workflow status visibility
  • Requisition workflow status visibility
 
Empower Approvers

to effectively make informed approval decisions

  • Visibility:
  • Email notification of approval pending
  • Policy enforcement
  • Budget vs. Actual status
  • Travel Booked vs. Actual Expense status
  • Visibility:
  • Email notification of approval pending
  • Policy enforcement
  • Budget vs. Actual status
  • Visibility:
  • Email notification of approval pending
  • Policy enforcement
  • Budget vs. Actual status
  • Actions:
  • Line item level approval / rejection
  • Comments required upon rejection
  • Ad hoc approvals allow to add approvers
  • Quick approve or detail review option
  • Pre-trip approvals auto-approve if within approved threshold
  • Actions:
  • Line item level approval / rejection
  • Comments required upon rejection
  • Ad hoc approvals allow to add approvers
  • Quick approve or detail review option
  • Review historical purchases
  • Actions:
  • Line item level approval / rejection
  • Comments required upon rejection
  • Ad hoc approvals allow to add approvers
  • Quick approve or detail review option
  • Review historical purchases
  • Workflow Engine
  • Unlimited approvers
  • Intelligent approval routing of one transaction based upon business units, allocations, dollar thresholds, over/ under budget
  • Out of office approval delegation
  • Workflow Engine
  • Unlimited approvers
  • Category approvals
  • Intelligent approval routing of one transaction based upon business units, allocations, dollar thresholds, over/ under budget
  • Split approvals based upon policy/$
  • Alternate approvals triggered by policy/$ threshold
  • Out of office approval delegation
  • Workflow Engine
  • Unlimited approvers
  • Category approvals
  • Intelligent approval routing of one transaction based upon business units, allocations, dollar thresholds, over/ under budget.
  • Split approvals based upon policy/$
  • Alternate approvals triggered by policy/$ threshold
  • Out of office approval delegation
  • Mobile Apps
  • Approve
  • Mobile Apps
  • Approve
  • Mobile Apps
  • Approve
Empower Accounting

to efficiently facilitate payment of spend obligations

  • Integration with G/L accounts/payroll and ACH services for reimbursement
  • Automatically create vendor specific POs from requisitions (can be done by anyone with permissions if no centralized system in place)
  • Integration with GL accounts/payroll and ACH services for reimbursement
  • Ability to make adjustments and changes as needed before exporting for payment/integration with G/L
  • One requisition – multiple vendor POs.
  • Ability to make adjustments and changes as needed before exporting for payment/integration with GL
  • System separates out report by payee for reimbursement (co-paid vs. reimbursement to filer)
  • Consolidate vendor purchases to take advantage of volume discount pricing & shipping
 
  • The ability to set rules around random report audits prior to export
  • Send POs via punch-out, email, fax, or printed
 
 
  • Group POs with multiple ship to addresses
 
 
  • Optional packing lists to support multi-way matching/receipt confirmation
 
 
  • Integration with G/L accounts/payment systems and ACH services for payments
 
 
  • Ability to make adjustments and changes as needed before exporting for payment/integration with G/L
 
Empower Executives

to analyze spending at the company, department, and individual level

  • Automation: Saves time & money while improving employee satisfaction
  • Automation: Saves time & money while improving employee satisfaction
  • Automation: Saves time & money while improving employee satisfaction
  • Visibility: Analyze and view expense report data at the company, dept., G/L and individual level
  • Visibility: Analyze and view purchasing data at the company, dept., G/L and individual level
  • Visibility: Analyze and view spending data at the company, dept., G/L and individual level
  • Control: Accountability for spending and assurance that company policy is being followed
  • Control: Accountability for spending and assurance that company policy is being followed
  • Control: Accountability for spending and assurance that company policy is being followed
Empower Administrators

to flexibly configure and manage the solution to suit your business

  • Self-managed administration
  • Self-managed administration
  • Self-managed administration
  • Multiple types of administrators – credit cards, product, travel policy, etc.
  • Network vendors and internal product catalogs
  • Policy configuration
  • Several approval set ups: SAF or Manager Approvals or both
  • Flexibility in managing policy – limits, tolerance levels, over/under budget flags, company role
  • Flexible approval chains by named users and/or by Business Unit, Dollar Amount and/or Category
  • Policy configuration
  • Several approval set ups: SAF or Manager Approvals or both
  • Separate policies for groups of people; roles and permissions assigned to individuals
  • User specific policy (meals, hotels, etc.) based upon who they are, business unit, dynamic limits, can change based upon historical info
  • Unlimited customer-defined categories with unlimited attributes per category
  • Custom expense lists to support Sunshine Act and other unique requirements
  • Flexibility in managing policy -- flags vs. truncate, reject
  • Turn on/off requirement for travel vouchers
  • Alternate limits based upon parameters of trip
  • Set up for end user to select G/Ls or have G/Ls auto-populate based upon category
  • Use taxes (VAT, GST, etc.)
  • Set up/import  unlimited G/Ls, projects, vendors and products
  • Credit Card administration
  • Re-assign charges
  • Monitor individual card usage
  • Unlimited # of credit card types and users
  • Payment reconciliation
  • Macro-micro view by card, user, status of transactions; statement reconciliation
  • Credit Card administration
  • Re-assign charges
  • Monitor individual card usage
  • Unlimited # of credit card types and users
  • Payment reconciliation
  • Macro-micro view by card, user, status of transactions; statement reconciliation
  • Catalog management; packing lists and approval thresholds
  • Automation of notifications
  • Policy changes stored historically
  • Policy configuration
  • Several approval set ups: SAF or Manager Approvals or both
  • Flexibility in managing policy – limits, tolerance levels, over/under budget flags, company role
  • Flexible approval chains by named users and/or by Business Unit, Dollar Amount and/or Category
  • Set base currencies/business unit
  • Multi-currency support and define base currencies/business unit
  • Automation of notifications
  • Policy changes stored historically
  • The ability to manage multiple companies/legal entities with one configuration of ExpenseWatch.com (multiple accounting systems, charts of accounts)
  • Set base currencies/business unit; Set base currencies for vendors
  • Upload company-specific documents/training videos
 
  • Policy changes stored historically
  • The ability to manage multiple companies/legal entities with one configuration of EW. (multiple accounting systems, charts of accounts)
 
  • Upload company-specific documents/training videos
 
 
  • The ability to manage multiple companies/legal entities with one configuration of ExpenseWatch.com (multiple accounting systems, charts of accounts)
 

Sales and Information

sales@ExpenseWatch.com
(P) 866.399.2824
(F) 866.552.7675

Technical Support

customersupport
@ExpenseWatch.com

(P) 866.399.2824

Employment

careers@ExpenseWatch.com

Become a Partner

partners@ExpenseWatch.com

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