Continuing our series to walk you through how an automated expense reporting system works, in this blog post we are focusing on how the AP department can quickly and efficiently facilitate expense report reimbursements. Using our ExpenseWatch Expense Report module, you can see how well an automated expense reporting process works.
Feel free to either watch this short video here, or read about how the AP team benefits from an online expense report system below.
ExpenseWatch enables you to efficiently facilitate expense report reimbursements.
Once reports have been approved by all approvers in your approval workflow, the report moves to designated accounting reviewers.
The default Approval Inbox view shows a list of all transactions awaiting approval. The approval inbox is uniquely configurable, allowing you to add and order the columns that are most important to you.
Users are empowered to define other inbox views.
Filters can be used to create queues listing only a subset of the reports awaiting your review such as, “show only expense reports that are out of policy,” or “show expense reports for a specific individual, transaction type or even approval status.”
As an accounting reviewer, you can have this summary inbox view or view the details of the entire report.
The detail view of the report allows you to perform a final review. Viewing header information such as attachments and all prior approvals, including any comments that have been made.
You can make any final changes that may be necessary before the report is finalized for reimbursement and integration with your accounting, ERP or other systems.
Once the report is reviewed and approved, reimbursements can be scheduled.
Reimbursements can be completed via ACH, through your payroll provider, or another payment system, such as by check using your AP or accounting solution.
ExpenseWatch also makes it easy to reconcile corporate credit card statements for timely payments.
As an accounting reviewer, you can be assured that expense reports are approved and categorized correctly before reimbursing employees, paying corporate credit cards and importing expense data into your accounting system.
To sum it up, ExpenseWatch offers a robust set of tools to fully empower you to make educated decisions and approve spending with confidence.
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See for yourself why thousands have automated organizational expense reporting processes using ExpenseWatch, and how you too can save time and money while providing complete visibility and control for expense spending.
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