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Conshohocken, Pa., Aug. 11, 2009 – ExpenseWatch.comTM is partnering with EgenciaTM, the fifth largest travel management company in the world, to provide a comprehensive, fully integrated travel and expense management system. The combined solution will be demonstrated at the National Association of Business Travelers International Convention and Expo in San Diego Aug. 23-26.

Using and Egencia, companies can integrate their online travel management program and best-of-breed expense control system to create an end-to-end solution encompassing pre-trip approvals through to expense report reimbursement. Company spending policies and controls are automatically applied throughout the entire process, significantly reducing the opportunities for out-of-policy spending and fraud.

  • “Tightly integrating travel bookings with an expense management system allows companies to cut travel costs by enabling easier enforcement of company policies, greater efficiency and deeper visibility into spending processes,” said Robert D. Kugel, senior vice president at Ventana Research, a benchmark business and information technology research and advisory services firm. “We believe’s integration with Egencia will give small and midsized companies multiple ways to improve how they manage travel and get more bang for their buck. We especially like the new interface and how it logically brings travel data, credit card charges and expense reporting together in a way that is straightforward and easy to use.”
  • “Empowering small and midsized businesses to control and reduce all spending, while increasing employee efficiency is more important than ever in today’s economy,” said Bill Vergantino, president and CEO of “Because these organizations are inherently dynamic, they need partnerships with subscription-based solution providers that are non-proprietary, open and flexible to adapt as their needs change. Our open platform will offer the ability to integrate our best-of-breed expense control system with Egencia and our other travel management partner systems for ultimate flexibility.”
  • “Egencia’s customers look to us to create an open ecosystem around travel management that combines flexibility and choice,” said Simon Tam, Senior Vice President, Product and Technology, Egencia. “Our integration with enables us to offer our customers an integrated travel and expense management system that provides the tools they need to streamline processes and control spend.”

The and Egencia travel and expense management system speeds expense report creation for traveling employees. Employees book travel through Egencia’s leading self-booking platform where corporate-defined policy is enforced through powerful tools and all data is fed into a real-time global reporting system. At the same time, corporate credit card and travel booking data flows into and users are notified that travel itineraries and/or credit card charges are waiting to be put onto an expense report. offers filers the flexibility to create an expense report the way they want. Data that feeds into is presented in up to three ways—as separate credit card charges and/or travel bookings, and as linked items, where the system automatically associates credit card transactions to booked itineraries. Any of these items can be dragged onto an expense report to enter the expense. Cash transactions are easily added to expense reports and receipts can be scanned, photographed or faxed and attached to the top of the report or with each line item entered.

As expense reports are created, company spending policies are applied. Tolerance levels for out-of-policy spending can be set according to company preference and culture. The configurable policy enforcement options range from allowing an expense report to be routed for approval with indicators of what is out of policy, all the way to not allowing a report to be routed until a transaction has been changed to align with company spending policy. accounts for the dynamic nature of business travel and keeps a running tab of booked versus expensed travel for the life of each expense report. Expense report filers, approvers and accounting reviewers can see at a glance the anticipated expense for hotel, airfare and car at the time travel was booked, compared with the actual amounts being submitted for reimbursement for those same items, helping to prevent fraud and out-of-policy spending.

Because is an open expense control platform, companies can set up multiple travel management systems within their expense control program. The integration of Egencia with is expected to be generally available early in the fourth quarter.

About offers best-of-breed modules for Expense Reports, Purchasing and AP Invoice Management which provide for complete control and visibility into all company spending. Modules can be subscribed to individually to control specific company spending issues, or as a fully integrated expense control suite. Companies have the flexibility to integrate spending data with a wide range of business solutions used—travel management tools, accounting/enterprise resource management systems and payroll providers, credit cards, budgeting applications, customer relationship management systems, ecommerce vendors and more. Annual subscriptions include implementation—which takes about a month—training, support for all users and usage analysis. For more information call 1-866-399-2824.

About Egencia, an Expedia, Inc. Company

Egencia, an Expedia, Inc. company, is the fifth largest travel management company in the world. As part of Expedia, Inc., (NASDAQ: EXPE), the world’s largest travel marketplace, Egencia helps business get ahead with a complete corporate travel offering supported by best-in-class online and offline service, and global market expertise. With real-time availability of data and customizable reports that are integrated globally, Egencia is committed to helping increase efficiencies and savings by giving its customers more insight and control over their travel program. Visit:

© 2009 All rights reserved. is a trademark of ExpenseWatch, Inc. Egencia is a registered trademark of Expedia, Inc. in the U.S. and/or other countries. Other logos or product and company names mentioned herein may be the property of their respective owners. CST #: 2083922-50.

Posted 8-11-09

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