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Top Ten Reasons to Automate Operating Expense Controls

Expense Management Challenges

Reason #4: Reducing costs improves your bottom line

Automation is the key to controlling and reducing operating expenses. For many companies, expense tracking is managed through Excel-based travel expense reports and piles of paper purchase orders, requisitions and invoices.

These manual, paper-based processes provide little or no ability for spend policy enforcement. Manual expense control processes can result in other operational expense problems as well:

  • No spend visibility especially for rogue spending
  • Difficulty consolidating expenses to negotiate better pricing with vendors
  • Over spending
  • Too much time getting approvals
  • People-intensive expense analysis and financial reports on expense management

Eliminate Cumbersome Manual Expense Management Processing

Reason #9: Chasing paper around the office is a waste of time

More and more, companies are turning to automated expense control software to create a nearly paperless approval routing and expense management system. These expense automation systems provide for online invoice approvals and workflow, processing company purchases, tracking PO approvals and managing travel and entertainment expense reporting.

With on-demand, software-as-a-service (SaaS) technology, companies are quickly seeing how an automated operating expense control system can provide visibility and control, and are adopting it at a rapid pace.

Expense Control Automation—Download Free White Paper

Reason #5: You have no idea how you went over budget again

The impetus that leads companies to automate operating expense controls varies greatly from organization to organization. This free white paper explores how automation is changing the way businesses think about and manage company expenses.

This “top-ten” list of why companies automate expense management processes has been compiled from leading technology and payment research and consulting firms, leading financial publications and extensive interviews with businesses that use expense management software. One or more of these situations may, in fact, be true for you.

Expense Control with is a complete Web-based subscription service that gives small-to-midsized companies comprehensive tools to control and reduce expenses.

Customers can automate specific expense areas with best-of-breed modules for Expense Reports, Purchasing and AP Invoice Management. Together the modules provide a fully integrated foundation for complete operating expense control. With spend policy compliance automated companies can more easily control and reduce employee spending. The service provides real-time visibility and embedded controls over how a business spends its money, no matter where in the life of a transaction that expense is occurring.

The software-as-a-service, on-demand technology platform allows small-to-midsized companies to affordably control all operating expenses for the first time. The intuitive interface reduces the time to implement and increases user adoption of the service. The subscription based pricing includes implementation, training and support for all users and usage analysis. There are no additional hardware or software costs and no hidden charges. Because of the low cost of entry afforded by the on-demand platform, the risks to organizations are minimized.

Travel Expense Reports

Because travel and entertainment is often the second largest expense area for organizations, it is one of the first places companies look to control costs. Companies with traditional paper-based expense reporting systems have difficulty controlling travel expenses. controls and reduces travel and business expenses, and streamlines expense reporting across your entire organization. The online expense reporting system provides easy expense report creation, robust credit card management, automatic approval routing and escalation, visibility into spending, and travel expense analysis and reporting.’s travel expense software makes expense report processing run efficiently throughout your company.

Online Purchasing System

Companies with traditional paper-based purchasing systems often have difficulty making strategic and timely purchases and holding suppliers accountable for transactions. Employee purchases frequently deviate from company spending policy, leading to lengthy order fulfillment cycles and over or duplicate spending. automates the entire purchase-to-pay process, providing a nearly paperless purchasing automation system. Requisitions and purchase orders are easily created using the online purchasing software, with company spending policies applied at the time they are created. Automated approval routing and escalation streamline eProcurement, and reporting provides insights into budget vs. actual spending, open and accrued PO tracking, transaction management, and more.

AP Invoice Management

Most companies process hundreds, if not thousands, of invoices every month. offers an online invoice processing system for managing this paper-intensive process. AP Invoice Management automates accounts payable procedures and ensures that invoices are matched to purchase orders and packing lists, eliminating duplication, over spending and paying for products and services not rendered. With AP Invoice Management, you can easily apply company policies and controls to purchases made with or without purchase orders.

When paper-based invoices are electronically processed through’s invoice automation system, you gain transactional efficiencies. You know who ordered the products or services, whether the right people approved them and you can attach any supporting documents in the web-based invoice automation system. Download your free PDF here.

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